1.1 An application shall be binding until such time as it has been accepted or declined as Exhibitor by the Fair Organizer. Acceptance of the application shall be deemed to constitute a binding agreement with regard to stand location and rent specified.
1.2 Any Infringement against this agreement by the Exhibitor shall render the Exhibitor liable to exclusion with immediate effect from participation in current and future exhibitions. The Exhibitor shall be responsible in such a case for the space rental for the exhibition to which this agreement relates.
1.3 The Exhibitor shall undertake to adhere to the general “Terms and Conditions” as set out in this application, and to any special regulations which may be issued by the Fair Organizer; such as in the Exhibitor’s Manual or during the Exhibitor’s Meeting.
2. Application for Space
Application for participation shall be made on the prescribed Application Form. The application will only be considered effected once it has been received by the Fair Organizer and it is then binding until admission or final non-admission. Receipt of application will be acknowledged in writing.
3. Exhibitor Qualifications
3.1 An Exhibitor must be a registered company of good reputation.
3.2 The Exhibitor must be able to operate its stand during the whole period of the Fair.
3.3 Co-exhibitors or sub-contracted exhibitors are not permitted.
4. Licensing and Allocation of Exhibition Space
Exhibition space is licensed to the Exhibitor only. The Exhibitor is not allowed to sub-license the exhibition space allocated to it, either wholly or in part, without the prior written consent of the Fair Organizer.
The Fair Organizer may allocate the exhibition space in any manner as they deem fit but will take into account such factors as the order of applications received and the nature of exhibits. The Fair Organizer reserves the right to change the venue for the Exhibition, to change the Exhibition space allocated to the Exhibitor, to alter the size and dimensions of the exhibition space or to undertake other structural alterations as them deem fit. Such Changes shall be at the discretion of the Fair Organizer and the Exhibitor shall have no claim for compensation as a result of any changes.
5. Exhibitor Sales Regulations
Products and services not included on the admission document cannot be exhibited. The Fair Organizer has the right to remove non-approved exhibits at the cost of the Exhibitor. Exhibits may not be removed from the stand until after the event has ended. The operation and demonstration of exhibits can only be carried out within the framework of accepted standards.
6. Terms of Payment
6.1 50% of total raw space rental fee to be paid at time of submitting application.
6.2 50% of total raw space rental fee to be paid after the space confirmation.
6.3 The Amount is to be paid in Thai Baht for companies based in Thailand or in US dollars for companies based outside Thailand by bank draft to the order of “Department of Export Promotion”.
6.4 Refunds will not be issued in any event.
6.5 The stand location may not be occupied before the stand rental fee has been paid in full.
6.6 In the event of Fair Organizer being obliged by events out of its control such as: war, the imposition of special measures by local authority or government, strike, lock out, fire, or any other comparable incident to cancel or postpone the holding of the exhibition, no refund of the stand rental will be paid.
6.7 In the event of a special tax or some other duty being imposed on undertakings made in accordance with this contract, the sum in question shall be paid by the Exhibitors.
6.8 In the event of late payment, interest in respect to late payment shall be charged at a rate of 1.5% per month.
7. Conduct in the Exhibition Center
During the exhibition period, the Exhibitor shall be responsible for the good conduct of its employees, agents, contractors, and sub-contractors who shall be bound by and must observe these terms and Conditions in all respects.
Exhibitors must not permit anything which causes a nuisance or in the opinion of the Fair Organizer does not conform with the general standards of the Exhibition or may amount to a breach of these Terms and Conditions.
8. Construction and Decoration
8.1 The Fair Organizer will co-ordinate with the official contractor in the event that the Exhibitor would prefer to decorate the booth with standard decoration and equipment at the Exhibitor’s expense.
8.2 Exhibitor’s own stand construction decoration designs must be submitted to the Fair Organizer for approval before construction and installation.
8.3 It is not permissible for the Exhibitor to decorate above the height of the booth without prior approval from the Fair Organizer.
8.4 It is not permissible for the Exhibitor to damage partitions, floor, or any other good supplied by the contractor.
8.5 It is not permissible for the Exhibitor to place objects outside the stand area or to obstruct fire safety devises, emergency exits and electrical control cabinets.
8.6 Use of the hall ceiling is not allowed for the exhibition.
8.7 The exhibitor should take note of matters explained by the Fair Organizer at the Exhibitor’s Meeting, mentioned in the Exhibitor’s Manual, or communicated to it in any other way.
8.8 An Exhibitor who has bulky exhibits which cannot be transported freely along the aisles of the Exhibition to plan their inward-outward transport.
8.9 Exhibited products may not be removed during the period of the Exhibition without the special-authorization of the Fair Organizer.
8.10 Without the authorization of the fire authorities and the Fair Organizer, it is not permissible for the Exhibitor to use a naked flame and to store gasses and inflammable liquids within the exhibition area.
8.11 Without the authorization of the Fair Organizer, it is not permissible for the Exhibitor to distribute promotional materials outside its own stand.
8.12 The Fair Organizer may make arrangements for any objects left on the stand after the final clearance date to be removed at the risk and expense of the Exhibitor. As security against the discharge of all obligations to the Fair Organizer which the Exhibitor has or may have, the Fair Organizer shall be entitled to retain the Exhibitor’s property until such time as payment in full has been effected. The Fair Organizer shall enjoy the same entitlement referred to above in the event of the Exhibitor having left behind objects after the final clearance date.
9. Printed Materials
The Fair Organizer disclaims all responsibility for any errors in the catalog or any other printed matter.
10. Amendment of Regulations
The Fair Organizer may amend these regulations and their terms owing to unavoidable circumstances. The Exhibitor agrees beforehand to any such amendments, and to observe them accordingly.
11. Waiver
No waiver be the Fair Organizer of any of the provision of these Terms and Conditions or of any of its rights here under shall have effect unless given in writing and signed by a Director of the Fair Organizer.
12. Liability
The Exhibitor agrees to indemnify and hold the Fair Organizer blameless in regard to claims, liabilities, losses, suits, damages, judgements, expenses, costs, and charges of every kind arising out of the default or negligence of, or any damage caused by the Exhibitor or its contractors or sub-contractors.
