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1. General
1.1 An application shall be binding from the time that it has been accepted until declined by the Fair Organizer. Acceptance of the application shall be deemed to constitute a binding agreement with regard to stand location and rent specified.
1.2 Any infringement against this agreement by the Exhibitor shall render the Exhibitor liable to exclusion with immediate effect from participation in current and future exhibitions. The Exhibitor shall be responsible in such a case for the stand rental for the exhibition to which this agreement relates.
1.3 The Exhibitor shall undertake to adhere to the general "Rules & Regulations" as set out in this application, and to any special regulations which may be issued by the Fair Organizer, such as in the Exhibitor's Manual.
2. Eligibility for the Condition of Participation
2.1 The Fair Organizer has absolute discretion in the admission of Exhibitors. All applications for participation shall be made on the prescribed Application Form and will be in effect only after the required payment is satisfied.
2.2 All exhibitors must be legally registered companies either in Thailand or in their country of origin.
3. Licensing and Allocation of Exhibition Space
3.1 Exhibition space is licensed to the Exhibitor only. The Exhibitor is not allowed to sub-license the exhibition space allocated to it, either wholly or in part, without the prior written consent of the Fair Organizer.
3.2 Exhibitors are required to use the exhibition space allocated in a manner satisfactory to the Fair Organizer both during assembling and installation of stand as well as at the exhibition. The Fair Organizer reserves the right to clear all or part of the space allocated to the Exhibitor at Exhibitor's expense should they not be satisfied with the way the space is being used.
3.3 The Fair Organizer may allocate the exhibition space in any manner as they deem fit but will take into account such factors as the order of applications received and the nature of exhibits. The Fair Organizer reserves the right to change the venue for the Exhibition, to change the exhibition space allocated to the Exhibitor, to alter the size and dimensions of the exhibition space or to undertake other structural alterations as they deem fit. Such changes shall be at the discretion of the Fair Organizer and the Exhibitor shall have no claim for compensation as a result of any changes.
3.4 If an exhibitor withdraws, for whatever reason, after its application has been approved, the application fee paid will be forfeited.
4. Exhibitor Sales Regulations
Products or services not included on the admission document cannot be exhibited. The Fair Organizer has the right to remove non-approved exhibits at the cost of the Exhibitor. Exhibits may not be removed from the stand until after the event has ended. The operation and demonstration of exhibits can only be carried out within the framework of accepted standards.
5. Terms of Payment
5.1 The application fee is to be paid in US dollars for companies based outside Thailand and for importers, by Bank Draft payable to the order of "Department of Export Promotion".
5.2 Refunds will not be issued in any event.
5.3 The stand location may not be occupied before the stand rental has been paid in full.
5.4 In the event of the Fair Organizer being obliged by events out of its control such as: war, the imposition of special measures by local authority or government, strike, lock out, fire or any other comparable incident, to cancel or postpone the exhibition, no refund of the stand rental will be paid.
6. Conduct in the Exhibition Center
6.1 During the exhibition period, the Exhibitor shall be responsible for the good conduct of its employees, agents, contractors and sub-contractors who shall be bound by, and must observe these Terms and Conditions in all respects.
6.2 Exhibitors must not permit anything which causes a nuisance or in the opinion of the Fair Organizer does not conform with the general standards of the Exhibition or may amount to a breach of these Terms and Conditions.
6.3 Exhibitor's stand must be manned by an authorized and competent representative of the Exhibitor at all time during the Exhibition.
6.4 Publicity materials may only be distributed from Exhibitors' own stand
7. Construction & Decoration
7.1 Standard booths are provided by the Fair's official contractor. No decoration, booth fitting or exhibit shall exceed the height of the standard booth.
7.2 Exhibitors taking up Raw Space (at least 2 units) may appoint either the official stand contractor or their own contractor to design and construct their Exhibition stand, the design of which must be submitted to the Fair Organizer for approval before construction and installation.
7.3 It is not permissible for Exhibitors to damage partitions, floor, or any other goods supplied by the official contractor.
7.4 It is not permissible for Exhibitors to place objects outside their Exhibition stands or to obstruct fire safety devices, emergency exits and electrical control cabinets.
7.5 Use of the hall ceiling is not allowed for the Exhibitor.
7.6 An Exhibitor who has bulky exhibits which cannot be transported freely along the aisles of the Exhibition should contact the Fair Organizer in good time prior to the Exhibition to plan their inward-outward transport.
7.7 Move-in and Move-out of Stand Materials & Exhibits must be done according to the arrangements and within the time limits and manners specified in the Exhibitor's Manual
7.8 Without the authorization of the fire authorities and the Fair Organizer it is not permissible for the Exhibitor to use a naked flame and to store gasses and inflammable liquids within the exhibition area.
7.9 All exhibits, stand materials and the like shall be removed immediately after the closing of the Exhibition according to arrangements and within the time limits specified in the Exhibitor's Manual.
8. Printed Materials
The Fair Organizer disclaims all responsibility for any errors in the directory CD-ROM or any other printed matter.
9. Amendment of Regulations
The Fair Organizer may amend these regulations and their terms owing to unavoidable circumstances. The Exhibitor agrees beforehand to any such amendments, and to observe them accordingly.
10. Waiver
No Waiver by the Fair Organizer of any of the provision of these Rules & Regulations or of any of its rights here under shall have effect unless given in writing and signed by a Director of the Fair Organizer.
11. Exclusion of Liability
The Exhibitor agrees to indemnify and hold the Fair Organizer blameless, in regard to : claims, liabilities, losses, actions, damages, judgements, expenses, costs and charges of any kind arising out of the default or negligence of, or any damage caused by the Exhibitor or its contractors or sub-contractors.
The Exhibitor shall take out insurance policies to cover itself against all potential liabilities.
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